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Business Papers

All of our corporate papers online, along with other information on our corporate structure that could be of interest to our membership and the public.

Meeting Minutes

Couldn't make a meeting, or just can't remember what was decided? We post the Minutes of our Corporate Meetings online so you can read what happened.

Corporate Bylaws

Want to read our Corporate Bylaws? The most current copy is kept online for all to read.

Policies and Procedures

As we set or change Policies and/or Procedures within KCSARA, the Secretary will post the current state of those decisions here.

KCSARA Bylaws: Finances

  1. CONTRACTS
    1. No individual or Unit may obligate KCSARA financially without approval of the Governing Body.
    2. Any request that obligates non-SAR related actions by KCSARA must be approved by the Governing Body.
    3. All grant requests for KCSARA or by KCSARA for a member Unit must be approved by the Governing Body.
  2. BUDGET
    1. An Annual Budget shall be submitted at the January meeting to the Governing Body for approval at the February meeting. If a budget is not approved, KCSARA may only operate from the funds left in the Emergency fund (general checking account) from the previous year. No fund raising disbursements will be made to the Units until KCSARA has an approved budget. The approved budget will be distributed at the next Governing Body meeting and at the next Unit Leaders meeting. An expense not covered in the budget may be paid after receiving the approval of the majority of the Executive Board and/or a majority approval from the Governing Body. A budget for the Rapid Alpine Deployment Team and a budget for the ELT committee will be included in the KCSARA budget as separate line items in the budget.
    2. Internal Review Committee. Each February one member from two separate units of KCSARA will review the KCSARA books. These members cannot be a member of the Executive Board or have signature authority on any of the KCSARA accounts.
  3. DISBURSEMENT OF FUNDS
    1. Authorized signatures. Withdrawals of KCSARA funds require the signature of one of the following four people: President, Vice President, Secretary, or Treasurer. Committees established by KCSARA, for example the KCSARA Store and Ways and Means, may maintain separate accounts for their committee needs. The authorized signatures on those accounts will be the committee chairperson(s), the committee treasurer -- if appointed, and the KCSARA Treasurer. Monthly reports, normally the account statements, on all account activity will be forwarded to the KCSARA Treasurer.
      1. Disbursement formulas for special circumstances:
        1. Donations received in conjunction with a particular mission, or activity are to be distributed according to the expressed intentions of the donor(s). Where the donors have not expressed such intentions, the funds are to be distributed to each KCSARA member Unit that participated in the mission activity as follows:
          1. Half in equal shares to each Unit and
          2. Half in proportion to the mission hours expended by each Unit as reflected in the Unit rosters turned in to the King County Sheriffs Office at the end of the mission activity.
          3. With the exception of the funds received from the KCSARA fund raising contract(s) and specified donations to the United Way, the funds received from specified donations will be held in aggregate and will be distributed by December 31st of each year.

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Last updated on July 24, 2007.